Online Pool Vehicle Booking Module

Our smart software allows your organisation to book, track and monitor your pool vehicles online. In fact, you can view all bookings by site, driver, time period, reference number and booking status.

By centralising the management and booking of your pool vehicles, your fleets usage can be carefully monitored – which will ultimately allow you to reduce costs and fleet size by maximising the usage of your current vehicles.

Our software caters for multiple vehicle pools and sites, and gives you the ability to create cost centres against pool car users. Vehicles can be booked 24 hours a day, 7 days a week – so no need to worry about the time constraints of business hours.

Our dedication to making your fleet more efficient means that vehicles can even be booked using a priority setting – that is, you can set which cars should be booked first based on vehicles with low kilometres or with fuel efficient engines.

User access levels are varied to maintain security. 4 levels of access are available.

1. Customer service administrator: given full user functionality, including the ability to create other users on the system, and has visibility of company-wide information.
2. Pool car manager: given access to pool vehicle booking only, along with the ability to manage pool vehicle booking functions.
3. Pool car authorising officer: given more limited access to the pool vehicle booking system, including ability to authorise pool car users.
4. Pool car user: given basic access to pool vehicle booking system, including ability to book a vehicle and view own bookings and statuses.

Vehicle and employee calendars give daily, weekly and monthly visibility around vehicle bookings, and a complete end-to-end audit trail of every booking provides a summary of vehicle movement.

Secure and fully downloadable reporting for all modules in realtime, anytime, 24/7

With access to a wide range of automated reports that can be accessed at any business unit level you choose, you can use the knowledge that’s at your fingertips to better understand your fleet. Our standard reporting suite includes operational, kilometre and FBT tracking, fleet utilisation, fuel, vehicle expense and service and maintenance reports – and much more. You can even customise reports to any specific needs your organisation has dependent on organisation structure, reporting accountabilities and financial requirements.

In fact with this much data available, we know you’ll get a clear picture of how you can lower your operating costs and better utilise your fleet within months.