Pool Booking and Secure Key Box

Centralise the management and booking of your pool vehicles with our unique Pool Vehicle Booking system. Your fleet's usage can be carefully monitored, and you'll know where you can reduce costs and fleet size and how to maximise the use of your current vehicles. 

Our software caters for multiple vehicle pools and sites, which means you can create cost centres against pool car users. Vehicles can be booked 24 hours a day, 7 days a week, leaving you unrestricted by traditional business hours.

We are dedicated to making your fleet more efficient. Vehicles can even be booked using a priority setting – that is, you can set which cars should be booked first based on vehicles with low kilometres or with fuel efficient engines. 

Of course, all records will be maintained based on your specifications, including drivers’ license details and all vehicle specifications (i.e. make, model, body type).

To maintain security, four varied user access levels are available:

1. Customer service administrator: full user functionality, including the ability to create other users on the system and visibility of company-wide information.
2. Pool car manager: access to pool vehicle booking only, along with the ability to manage pool vehicle booking functions.
3. Pool car authorising officer: more limited access to the pool vehicle booking system, with the ability to authorise pool car users.
4. Pool car user: basic access to pool vehicle booking system, including the ability to book a vehicle and view own bookings and statuses. 

Vehicle and employee calendars give your company daily, weekly and monthly visibility of vehicle bookings. A complete end-to-end audit trail of every booking provides a summary of vehicle movement. 

Utilisation reports will identify areas where there are too many vehicles, or not enough. We will maintain accurate monthly kilometre readings, so pool car managers can adjust the fleet mix, ensuring an even work load across all vehicles. 

We will also provide consultation on short-term hiring of vehicles and negotiate costs where necessary.

An optional key storage facility for vehicle keys, linked to our system, is available. Keys can be accessed using a key pad or finger print security, and only the key programmed for each vehicle will be released.